Visitors logged on paper
Visitor entries scribbled on a paper register at the gate, with no way to look up who came when, or who approved it.
For resident welfare associations
Run your society without the WhatsApp group chaos.
HoodDesk replaces paper registers, scattered spreadsheets, and endless committee chats with one calm, auditable home for your Resident Welfare Association.
No credit card. No installation on resident phones during the demo.
- Built for Indian societies
- DPDP-aware data handling
- Real-time visitor tracking
- Per-society data isolation
- Audit log on every action
- Works on the guard's phone
The problem
Most societies are still run on WhatsApp and paper.
And the moment the committee changes hands, the visitor register, the dues spreadsheet, and the 200-person chat history all become someone else's problem.
Bills in one person’s spreadsheet
Maintenance dues tracked in a spreadsheet only one committee member can edit, and lost when the laptop changes hands.
Notices buried in chat
Complaints, notices, and approvals lost inside a 200-person WhatsApp group with no record of who saw what.
What you get
Everything your committee needs, nothing it does not.
Three core modules, designed to work together. No bloat, no modules you have to pay for and never open.
Visitor and gate management
A guard-friendly check-in flow that residents and committees can actually trust.
- Resident-side pre-approval for guests, deliveries, cabs, and service staff
- Walk-in check-in by the guard with photo and ID-proof capture
- Frequent visitors (maid, cook, driver, milk, newspaper) saved once, approved by tap
- Multi-gate setup with per-guard duty assignment
Resident, billing, and helpdesk
The day-to-day admin work, finally in one place.
- Resident, family-member, and unit directory with role-based access
- Maintenance bill ledger per flat with unpaid, paid, overdue, and waived states
- Complaints helpdesk across plumbing, electrical, security, lift, parking and more
- Notices with audience targeting — whole society, a single block, or one flat
Admin control, audit, and push
Built so a committee can actually hand over to the next committee.
- Audit log of every admin and guard action, with CSV export
- Push notifications to resident and guard phones (Expo, FCM, APNs)
- Strict per-society isolation enforced at the database row level
- Super-admin tooling for multi-society operators and managing agents
How it works
From signup to live in under a week.
No long contracts, no per-feature pricing. Three simple steps and your committee is running on HoodDesk.
- 1
Onboard the society
Add your blocks, flats, and gates in a single guided setup. Invite the committee in minutes — no implementation engagement required.
- 2
Invite residents
Residents join by phone, see their flat, their bills, and pre-approve visitors from day one. The committee tracks adoption in the admin.
- 3
Run it live
Guards check visitors in at the gate, admins handle complaints and notices, and every action is captured in the audit log.
Product tour
Real screens from the live product.
Nothing mocked up. These are actual screenshots of the HoodDesk admin dashboard and resident app you get on day one.
Every visitor, on record
Residents see who is at the gate, who visited, and pre-approve guests before they arrive.
Gate passes on WhatsApp
One tap creates an entry link your guest opens at the gate — shared straight to WhatsApp.
Dues without the drama
Outstanding, paid history, and late fees — every resident sees exactly where they stand.
Security and privacy
Your residents' data, treated with the seriousness it deserves.
HoodDesk is designed for the post-DPDP era. Every society's data is isolated at the PostgreSQL row level, so one society's records can never appear in another's queries. A built-in audit log captures every admin and guard action, with CSV export for committee handovers and incident reviews.
- DPDP-aware design
- Multi-tenant row-level isolation
- Tamper-evident audit log
- Encrypted in transit
From the field
Committees who made the switch.
Replaced our 200-person WhatsApp group and three spreadsheets in a single weekend.
AS
Anita Sharma
Secretary · Greenfield Heights, Pune
The audit log alone is worth it — we finally have an answer when an incident gets escalated.
RM
Rajeev Menon
Treasurer · Lakeview Residency, Bengaluru
Our guards picked it up in one shift. That was the moment I knew it was right for us.
PI
Priya Iyer
President · Orchid Towers, Hyderabad
Pricing
Honest pricing, sized to your society.
We price per flat, per month, with no setup fees and no per-feature gates. Talk to us with your society size and we will share the number on the call.
Pilot pricing
HoodDesk Society
Everything below, billed per flat per month.
Custom / flat / month
- All visitor, notice, bill and complaint modules
- Resident, guard and admin apps
- Unlimited gates and committee members
- Audit log with CSV export
- Email and WhatsApp support
- Onboarding and committee training
FAQ
Questions committees usually ask first.
Still have a question? Book a demo and we will answer it on the call, no commitment.
Book a demoHow long does onboarding actually take?
A committee member can set up the blocks, flats, and gates and invite the first residents in a single evening. Residents typically come on board over the first week.
Do we need to replace our existing WhatsApp group on day one?
No. Most societies run both for the first month, then naturally retire the WhatsApp group as notices, complaints, and visitor approvals move into HoodDesk.
Where is our society's data stored, and who can see it?
Data is stored in an Indian-region database with strict row-level isolation per society. Only the roles you assign (admin, resident, guard) can see the data their role permits.
What happens when the committee changes next year?
The new committee inherits everything — residents, bills, complaints, notices, and the full audit log. There is no 'previous treasurer's laptop' problem to solve.
Will it work for our security guards, who are not very tech savvy?
The guard app is intentionally minimal: a check-in flow, a check-out flow, and a list of expected visitors. It is designed to be learnt in one shift.
How is HoodDesk different from MyGate or NoBrokerHood?
HoodDesk is newer, built for the post-DPDP regulatory era, with row-level data isolation and a first-class audit log from day one. The product surface is smaller and easier to learn for committees that do not want to manage a feature jungle.
Book a demo
Tell us about your society — we will call within 24 hours.
A short form. No credit card, no commitment. We respond on the same business day, typically within a few hours.